Set up your club, step by step

For a head coach starting a new club. You can stop after any step and come back later.

Set up your club at the top of your team (on the web, iPhone and Android) lists these steps and ticks each one off by itself as you do it. It shows only the steps you haven't done yet; Show the done steps brings back the rest. Tap a step to go where it's done, or its help link (? in the apps, How on the web) for its help page. It goes away once everything is done, or when you choose Don't show again. Club administrators see it too, without the coaching step.

On the web it sits under the tabs. Once you've done a step it folds to one line that names the next one; Show all steps opens the list again.

1. Create your team

Sign in (see Signing in), then Create a team in the app, or Create a club in the web app. Give it a name and choose your sport. You're its head coach.

If your club runs more than one group (Beginners and Advanced, say), create one team now and add the others afterwards. See More than one team in a club.

2. Add your athletes

Add them one at a time, or import your existing roster from a spreadsheet with parents' names, emails and phone numbers. See Your roster.

3. Invite your coaches

Send each coach a code. If someone else handles money and registration, make them a club administrator. See Invite coaches and families and Club administrators.

4. Build the schedule

Add the season's practices in one go with a repeating practice, then add competitions as they're confirmed. Include addresses so families get directions. See Your schedule.

5. Set up dues

• Connect Stripe if you want families to pay by card: Take card payments with Stripe.
• Check the grace period, the reply address and the other club settings.
• Create your membership plans and any one-off fees.

You can skip this step and record cash and checks instead.

6. Invite your families

Send each family the code for their child. Codes last 72 hours, so send them when families are expecting them, for example the week before the season starts. See Invite coaches and families. Send families Join your child's team too.

7. Set up the check-in kiosk

Put a spare tablet at the door so athletes check themselves in. See The check-in kiosk.

8. Publish your camps and clinics

Create any camps or clinics, then share your club's public page so anyone can sign up. See Camps, clinics and your public page.

Then: start recording

The point of all this is coaching. After your first practice, record a memo about an athlete on the way out, or type one on the Notes tab on the web. See Record an observation.