The check-in kiosk

For head coaches and club administrators.

The check-in kiosk turns a spare tablet or phone at the gym door into a sign-in sheet. Athletes type their name, tap it, and they're checked in for today's practice. Nobody has to take attendance by hand, and the record is there when you need it, including for plans that include a set number of practices.

What you need

A device that stays at the door: an iPad or iPhone on iOS 26 or later, or an Android tablet or phone on Android 12 or later, with the WinningTeam Sync app installed.
An account just for the door. For example, create one with the club's own email address. Don't use your own account: if an account also coaches or is a parent on any team, the app opens its normal screens instead of check-in.

Set it up

Make a kiosk code. In the app: open your team, tap Add (the + button) and choose Set up check-in kiosk. On the web: open the App access tab, choose Check-in kiosk under Invite someone, and click Create code.
On the door device, open WinningTeam Sync and sign in with the door account (or create it there).
Tap Join with code and enter the code. The app becomes the check-in screen.
If two or more teams in your club share the door, make a kiosk code on each team and enter them all on the same device. One door then serves every team, and each athlete is checked in to their own team's practice without anyone choosing.

A code works once and expires after 72 hours. If it runs out, make another.

Keep the device on check-in. On an iPad or iPhone, turn on Guided Access (Settings → Accessibility → Guided Access, then triple-click the side button while the app is open). On Android, use app pinning (Settings → Security → App pinning).

What athletes see

"Type your name to check in." Nothing is listed until they start typing, so a wall of children's names isn't on show to everyone who walks past.
They tap their name and see "You're in" with their team and the practice time.
The field clears for the next athlete. If someone taps their name twice, it tells them they're already checked in.

Check-in opens 90 minutes before a practice starts and stays open until an hour after it ends, so early arrivals and latecomers both count. The top of the screen shows today's date, each team's start time, and how many athletes are checked in.

A few other things can happen:

An athlete from another team in your club checking in when only that other team is practising is recorded as visiting, and told to see a coach.
Two practices they could be at (for example, two sessions back to back): they're asked Which practice? and tap one.
Nothing on today: the screen says No practice today. Check-in appears when the team has something on today's schedule.
Someone has used up their plan (for example, a third practice on a twice-a-week plan): by default they're checked in, then asked to see a coach before practice. The message says nothing about plans or money. You'll find them on your over-plan list; see Plans and punch cards. Your club can change what happens; see below.

When an athlete is past their plan

On the web, Settings → At the check-in kiosk chooses what the kiosk does. It applies to every team in the club, straight away:

Check them in, and ask them to see a coach (the default).
Don't check them in: they ask a coach. A coach checks them in from the attendance list. If they skip the coach, there's no record they came.
Check them in without a message. Only staff see it, on the over-plan list.

What the kiosk can't see

Only athlete names and today's schedule. It never shows payments, messages, coaching notes or camps. Typing a name is not a password, so it is only used for attendance.

Checking athletes in from your own phone

No spare tablet? Open a practice on the schedule and tap Check-in kiosk at the top of the screen. Your phone shows the same type-your-name screen for that one practice, and you can hand it round. Tap End check-in to get your own screens back. Until your team has a door kiosk, a practice's Attendance list also offers Open check-in.

For a competition, take attendance instead; see Taking attendance.

Turning it off

On the door device: tap Sign out kiosk at the top of the screen. Check-in stops until someone signs it in again.
From anywhere: remove the Check-in kiosk member from App access on the web, or with Add → App access on your team in the app (head coaches; Manage members before version 1.1).