Club administrators

For head coaches.

A club administrator runs the business side of the club without being a coach: money, memberships, check-in kiosks and family invites, for every team in the club. It's the right role for a treasurer, a registrar, or an assistant coach who also handles billing.

What administrators can and can't do

They can: manage the roster and schedule, invite families, set up check-in kiosks, take attendance, post announcements and team chat, run plans, fees and payments, connect Stripe, change club settings, and manage camps and clinics.

They can't read coaches' memos, team notes, trends or progress reports, unless they also coach the team. They can't share a report with a family or add a team to the club; those need a co-head coach.

Make someone an administrator

On the web:

1. Open the App access tab.
2. Under Club administrators, choose the person. They must already be in the club, for example as a coach or parent.
3. Optionally tick can add and remove coaches and can appoint other admins.
4. Click Make admin.

To take it away, click remove beside their name.

Good to know

• An assistant coach who is also an administrator keeps both jobs. The app shows them as "Assistant coach · Admin".
• Administration covers the whole club. If your club has several teams, an administrator works across all of them.